Calendar
One calendar for everything: your events, every workspace's meetings, your tasks and habits, and Google Calendar — with recurrence, drag and drop, and colour-coded categories.
Calendar and Workspace Calendar
| Option | Description |
|---|---|
| Calendar | Your global calendar. Your own events from every space, everything that is in your agenda in each workspace you belong to (meetings you accepted, events you are assigned to), your tasks, your habits and Google Calendar. |
| Workspace Calendar | The calendar of the selected workspace: your agenda there, each team’s calendar and the meeting scheduler. |
Views
| Option | Description |
|---|---|
| Year | The whole year at a glance. |
| Month | Every event of the month. |
| Week | Hour-by-hour view of the week. |
| Day | A single day in detail. |
Use the arrows to move between periods, or Today to come back.
Events
Click a time slot or the + button. Events you create from this dialog are personal — to invite people, use the meeting scheduler in a Workspace Calendar.
| Option | Description |
|---|---|
| Title | Required. |
| Description | Optional. |
| Start / end | Date and time, or all day. |
| Category | Gives the event its colour. Without one, the event is grey. |
| Recurrence | Repeat rule — see below. |
| Show as | Workspace Calendar only: free, tentative, busy or away — how the event affects your availability when others schedule a meeting. |
Recurrence
| Option | Description |
|---|---|
| Daily | Every N days. |
| Weekly | On chosen days, every N weeks. |
| Monthly | On a day of the month, or a weekday (e.g. “first Monday”). |
| Yearly | Once a year on the same date. |
A series ends never, on a date, or after a number of occurrences.
Editing a recurring event
| Option | Description |
|---|---|
| This event | Only this occurrence. |
| This and following | This occurrence and all later ones. |
| All events | The whole series. |
Drag and drop
Drag an event to another slot, or stretch it to change its length. For a recurring event, Flowline asks which occurrences to change.
Google Calendar events are read-only. Meetings can't be dragged or resized either — they are changed from the meeting scheduler so everyone's availability is checked again.
Categories
Categories give events their colour — an event takes the colour of its category, or grey with No category. Change a category's colour and all of its events follow. In the sidebar, tick or untick a category (including No category) to show or hide its events.
Each calendar has its own categories: this Calendar uses your Personal categories, and a workspace's categories are only offered in its Workspace Calendar. Events you create here are Personal events.
| Option | Description |
|---|---|
| Defaults | Personal, Work and Health are created for you in your Personal space. |
| Names | Unique within a group: your Personal categories, a workspace’s categories outside teams, or one team’s categories. The same name can exist in different groups. |
| Deleting | Deletes the category and its events. In a workspace, only the owner and admins (or a custom role allowed to) can delete categories. |
The Free plan includes 20 calendar categories; Plus and Pro are unlimited.
Tasks in the calendar
Tasks with a due date appear at their due time, in their list's colour.
| Option | Description |
|---|---|
| Same day | Drag a task to another time of the same day — it moves right away. |
| Another day | Drop it on another day and choose its new time. |
| Duration | Stretch or shrink a task to set its duration (30 min by default). It is saved and kept after a refresh. |
| Midnight | A task never spans two days: moved late in the evening, it is shortened to end at midnight. |
Habits in the calendar
Habits with “Show in calendar” appear on their scheduled days, at a fixed time or right before / after one of your events, with a checkmark once done. The Habits filter in the sidebar hides or shows them.
Habits — calendar optionsGoogle Calendar
Connecting
Click Connect Google in the Calendar header and allow access with your Google account, then choose which Google calendars to sync — events of unticked ones are not shown. The synced calendars appear as categories of the Calendar, in the sidebar (tick or untick to show or hide their events). They are read-only: they can't be renamed, recoloured or deleted, and they disappear when you disconnect.
Limitations
Google events are read-only in Flowline: change them in Google Calendar. They only appear in the global Calendar, never in a Workspace Calendar.