Teams
Group workspace members into teams, each with its own roles, lists and calendar — so everyone sees what their team is working on.
Plans
Teams are part of Plus and Pro. Two plans apply, and both win over any role allowed to create teams: the workspace owner's (3 teams in total across their workspaces on Plus) and your own — on Free you can't create teams, even in someone else's workspace, and on Plus you can create 3 in total.
Creating a team
Under the workspace in the sidebar, open Teams and create a team. Members who can manage teams (owner, admins, or a custom role allowed to) can do it.
| Option | Description |
|---|---|
| Name | Unique within the workspace. |
| Roles | The team’s own roles and what each one allows. |
| Members | Workspace members, each with one of the team’s roles. |
You are always on your team
The team's creator is always a member, with a single role: Creator. It gives every right on the team, can't be changed, and the creator can't be removed — the team's own roles are for the other members.
Team roles
Each team defines its own roles. A role combines these permissions:
| Option | Description |
|---|---|
| Manage lists | Create lists in the team, and edit their tasks. |
| Manage calendar | Create calendar categories in the team. |
| Manage members | Add and remove members, change their roles, create and delete roles. |
| Manage team settings | Rename or delete the team. |
A team role always wins inside its team — even for a workspace admin who was added with a restricted role. A workspace viewer stays read-only in every team.
The team page
| Option | Description |
|---|---|
| Overview | The team’s lists with their task counts, its next events and its members. |
| Lists | Create and open the team’s lists. |
| Calendar | The team’s events and meetings over the next 30 days, recurring ones included, with a link to open the team’s calendar. |
| Members | Add members and manage their roles and the team roles. |
What team members see
The Teams list in the sidebar only shows the teams you're on — as their creator or a member — and only those teams' pages can be opened, even with a direct link. The workspace owner and admins see every team. Anyone can still open any team's calendar from the Workspace Calendar.
Team lists
Lists created in a team are visible to its members: those whose role can manage lists edit them, the others read them. The list's creator and the team's creator always have full control.
Team calendar categories
Only visible to the team's members (and to the workspace owner and admins). They are grouped under the team's name in the calendar sidebar.
Team calendar
In the Workspace Calendar, choose a team to see its calendar — every event linked to the team, including meetings scheduled with it. Any workspace member can open a team calendar.
Workspace calendar & meetingsLeaving a team
Any member other than the creator can leave a team with the Leave button on its page. The team then disappears from their Teams list (unless they're the workspace owner or an admin).
Deleting a team
Deleting a team removes it with its members and roles. Its lists and calendar categories are kept — they are simply no longer tied to a team.